PaperCept Conference Manuscript Management System
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|Word Processors (MS Word/Word Perfect) Related Topics.|
Are there templates and sample files available to use with Word?|
How do I use these templates to prepare my paper?
What do I need to create PDF documents using Word or WordPerfect?
How do I create compliant PDFs from Word 2007?
How do I create compliant PDFs from Word (2007 and earlier)?
How do I create compliant PDF from other Word Processors?
Your test keeps saying there are SimSun/PMingLiu fonts in my paper. What should I do?
According to the pdf test my pdf file has annotations but I do not find any annotations. What to do?
|Word Processors (MS Word/Word Perfect) Related Topics|
|Are there templates and sample files available to use with Word?||
Yes indeed. Please download the files listed below for use on your system.
Note that these templates may and sometimes do change from
conference to conference due to publisher and IEEE requirements. Simply because
the template worked for a previous conference, it is not necessary that it will
also work for the current conference.
Note that we have provided both US Letter and A4 templates. While for review purposes you may prepare your document in either Letter or A4 paper size, check your conference home page for the page size requirement for the final manuscript.
Some conferences may require that special templates be used. Please check the website of your conference. These templates cannot be downloaded here.
|How do I use these templates to prepare my paper?||
If you downloaded Word template files (*.dot), save the files to
either your User Template or Workgroup Template location. You can
find out where this is located in Word 2003 under Tools/Options/File
If you downloaded *.doc documents instead of *.dot templates, you can save the document as File | SaveAs a *.dot template. Your word processor should automatically place them in your User Template directory.
To use the template, use the menu option "File | New" and you will see the template names in a list. Double click on the template you want to use. A new document is created based on the template you selected. The original template is not changed but is used as a pattern for your new document.
You may also save the template (e.g.) on your desktop. Then a new document using this template may also be opened (as a doc file) by right-clicking the saved file and choosing "New" from the context menu.
|What do I need to create PDF documents using Word or WordPerfect?||
In addition to your word processor, you will need
Adobe PDF Reader to view your pdf files, and one of the following:
|How do I create compliant PDFs from Word 2007?||
A simple way to create compliant PDF from Word 2007
or 2010 is to use the Microsoft Office Save as PDF feature.
This is available for Office 2007 as a free Add In and is built into
To install the Add In for Office 2007 follow these steps.
|How do I create compliant PDFs from Word (2007 and earlier)?||
There are various possibilities to create compliant PDFs from Word.
Using the Microsoft Office Save as PDF Add-in (Word 2007 and later)
See the section How do I create compliant PDFs from Word 2007?
These instructions require Adobe Acrobat Standard or Professional version 6 or later to be correctly installed on your system.
This method requires that you have OpenOffice 3 or later installed.
This method needs more preparation and is more involved than the other methods but it is completely free. You may need to resort to it when you have no access to Adobe Acrobat and the methods that have been suggested to create compliant PDF in the form of PDF/A compliance lack the flexibility to set all necessary configuration options.
This method consists of two steps
Convert the Word file to postscript using a postscript printer driver
After completing your document, go to File, Print (Word 2003) or Office button, Print, Print (Word 2007).
Select the postscript printer that you installed, check "Print to file" and click on OK.
Save the file with a .ps extension, for instance as mypaper.ps.
Convert the postscript file to pdf using GSView and ghostscript
After opening the postscript file in GSView, the first step is to set the media size to Letter. To do this, in the GSview menu bar at the top click on "Media" and select Letter as shown below:
Next, click on "File | Convert". In the ensuing window, click on "Properties", then follow the four screenshots below:
This option makes sure that the files will be viewable by readers with Acrobat Reader 5 and higher.
Type '100' (without the quotes) into the Value box. This sets MaxSubsetPct to 100.
These three settings ensure that all fonts are embedded as required.
Click on OK to close the Properties window and again on OK to start the conversion to pdf.
|How do I create compliant PDF from other Word Processors?||
This method is available if you have Adobe Acrobat Standard or Professional installed on your system. This comes with a printer driver that is available for every Windows application.
Print your document selecting Adobe PDF as your printer as shown below. Before starting to print, click on "Properties" and "Adobe PDF Settings to bring up the screen to the right.
If you are using OpenOffice Writer as your word processor then you may of course use the option Export as PDF as explained in the section How do I create compliant PDFs from Word (2007 and earlier)?.
If you use Word Perfect or another word processor then you may be able to import your document into OpenOffice Writer and then use the option Export as PDF.
GSView may be used with other word processors in exactly the same way as explained for Word in the section How do I create compliant PDFs from Word (2007 and earlier)? After opening the document in your word processor print to file using the installed postscript printer, and convert the postscript file to pdf with GSView.
|Your test keeps saying there are SimSun/PMingLiu fonts in my paper. What should I do?||
Distributions of Windows and Microsoft Office in the orient come with Asian language packages and include fonts such as SimSun.
People who do not have these fonts on their system are not able to read the resulting document and hence papers with such fonts
are not accepted by the system.
Important: Download the MS Word template to prepare your manuscript. This will eliminate most of the problems.
However, depending on how your MS Office is configured, your system may substitute certain fonts from those provided in the template to (possibly) SimSun. There are two ways to override your system's setting.
|According to the pdf test my pdf file has annotations but I do not find any annotations. What to do?||
Pdf considers various manuscript elements as annotations, including text annotations, form fields and hyperlinks.
When the pdf test reports annotations this often concerns hyperlinks that occur in the source Word document.
When using Adobe Acrobat to convert a Word file to compliant pdf hyperlinks are automatically removed but when the
Save as PDF Add-in of Office 2007 and later is used it is necessary to remove these links manually from the